Brattleboro Food Co-op – Board of Directors Meeting Minutes – April 7, 2008

American Building Conference Room, 67 Main Street, Suite 7, Brattleboro, VT

APPROVED APRIL 7, 2008 MINUTES

Directors Present: John Hatton, Sydney Longfellow, Suzy West, Bill Murray, Carol Hatcher, Donna Remy-Powers, Denny Frehsee, Cynthia Moore, Bob Lyons and Tom Franks.

Staff Present: Alex Gyori, Michael Martin, Dick Ernst, Bj Davis, Bruce Boardman and Doreen Wonderlick.

Guest: Will Keyser

Absent: Penfield Chester

The meeting was called to order at 5:15. John Hatton facilitated.

1. There were no changes to the agenda.

2. Bob Lyons moved to accept the minutes for the March 3^rd meeting with some minor changes. Donna seconded. Eight voted in favor of the motion. Cynthia and Denny abstained.

Carol moved and Suzy seconded to accept the minutes from the March 17^th meeting with some minor changes. Eight voted in favor of the motion. Donna and Cynthia abstained.

3. There was no Member Input.

4. General Manager’s Report

A. Sales: It was a little tough at the end of the quarter due to the frequent snow and ice storms but still sales are ahead of the Annual Business Plan forecast.

B. BFC Redevelopment: The Feasibility Study has been extended to tighten up the budget. BreadLoaf and the Core Team have a work session planned for April 8^th.

C. Dottie’s: There have been some cooler problems but sales are strong and the staff is happy and doing a great job.

D. Easter Sunday Burglary: The police have not caught the burglar and the amplifier has not been recovered.

E. CVNC: The next meeting is in Montpelier on Saturday, May 3^rd from 9-4PM.

F. Alex will be on vacation from April 10 – April 29. Dick will be in charge in his absence.

5. Board Monitoring Reports QIII – Board/Management Relations

Tom moved to accept the monitoring reports. Donna seconded the motion. The vote was 10- 0 to accept the reports with some changes. The monitoring report found the board to be in compliance.

6. Open House Feedback:

A. 244 people signed in

B. Doreen will be collating the Feedback by categories

C. People seemed happy with the Open House. The staff was enthusiastic.

D. The Booklet is available on the Stone Soup website.

The meeting adjourned at 6:20 for dinner.

The meeting re-convened at 6:45.

7. CBLD Distance Learning Workshops: Tom sent an e-mail report on the Acting on GM monitoring reports to the Board members.

8. John presented a preliminary FY2009 Board budget. He will continue to work on the budget and will send it to Bruce Boardman.

9. The Board submitted names of possible candidates for the Board. The nominees should contact Shareholders Services to receive an information packet. The deadline for candidate statements is August 15^th.

10. Redevelopment Project

· The Open House was very successful and the data will be used to measure shareholder’s support.

· The extended Feasibility Study should be finished by the beginning of May.

· Alex and Bruce reported the method the Core Team has been using to develop a budget for the project, which will not stress the Co-op financially. There are a number of checkpoints built into the process, which will insure good risk management.

11. The link on the BFC website to the Board minutes and agendas had been removed. John and Carol will meet to discuss renewing the link and how it will be used.

12. Two items should be added to the To Do List.

· Suzy and Tom will meet to revise the Executive Limitations Policy.

· Tom and Alex will meet to revise the Member Initiative By-law.

Critique

The meeting adjourned at 8:35PM.

Minutes submitted by Doreen Wonderlick