Brattleboro Food Co-op - Board of Directors Meeting – Minutes dated May 7, 2007

American Building Conference Room, 67 Main Street, Suite 7, Brattleboro, VT

APPROVED

Directors present: Penfield Chester, Carol Hatcher, John Hatton, Sydney Longfellow, Cynthia Moore, Bill Murray, Donna Remy-Powers and Suzy West.

Directors absent: Denny Frehsee, David Gagnon and Connie Woodberry.

Staff and members present: Alex Gyori, Dick Ernst, Bruce Boardman and Douglas Cox.

The meeting was called to order at 5:15 P.M. with Penfield facilitating.

1. There were no changes to the agenda.

Everyone introduced themselves to Doug Cox who was on the Board when governance policies were first being considered. Doug is now President of the Board of the Brattleboro Music Center and they will be adopting governance policies as well. He is also working with Alex on the Brattleboro 20/20 project.

2. Minutes from 3/5/07 and 4/2/07: Carol made motion to accept the March 5, 2007 minutes and Sydney seconded. All were in favor. 8-0-0.

John made motion to accept the April 2, 2007 minutes and Donna seconded. There were minor changes. Cynthia abstained. 7-0-1.

3. There was member input. John read the comments obtained from the new Board suggestion box. There was discussion regarding whether the comments were of an operational or governance nature, how to acknowledge them, and the procedure to follow once they are received. John will draft a statement, for Board review, to be mailed to members in response to their comments.

4. General Manager’s Report.

5. General Manager’s Monitoring Report: John made a motion to accept the monitoring report for QII 2 and Suzy seconded. There was discussion regarding the report. All were in favor.

8-0-0. John made a motion to accept all the recommendations for improvement in the report and Bill seconded. All were in favor. 8-0-0.

6. We adjourned for dinner at 6:12 P.M. and the meeting resumed at 6:50 P.M.

7. The Board members who will be attending the CCMA discussed the trip while eating dinner.

8. CVNC Meeting: Alex suggested the Board determine who will be attending the meeting by May 15. John, Carol, Suzy and Sydney are interested.

9. Board Monitoring Reports: Bill made a motion to accept the monitoring report for QIV and Sydney seconded. There were revisions to the final version on page 3. All were in favor of accepting the report with changes. 8-0-0.

10. Member Initiative By-Law: Alex, John and Penfield will form a committee to research and come up with a proposal to discuss with the co-op’s counsel.

11. 100-Year Vision Action Plan: Alex briefly discussed how the core team works with concepts (the 6 major topics of the 100-Year Vision and the Ends) to develop a strategic plan and timeline for redevelopment of the co-op. There will be a presentation to the Board at the July meeting.

12. Board Retreat Goals – Review: The goals were reviewed and some were added to the “parking lot”.

13. Parking Lot - Review. The items were reviewed and discussed.

14. Critique

The meeting was adjourned at 7:54 P.M. All were in favor. 8-0-0.

Submitted by Wendi Zimmerman, Board Administrator